Wholesale · Client project
Uqabi Golds
Real-time inventory with alerts that catch discrepancies before an order ships.
Uqabi Golds
- Industry
- Wholesale
- Timeline
- Weekly demos from kick-off to launch
- Platforms
- Web platform
- Year
- 2025–2026
Results
What changed, and how we measured it
15hrs
of manual work removed per week
Manual stock work per week, before vs. after, from staff timesheets
98%
stock accuracy
Stock counts checked against system records, before vs. after
The story
Real-time inventory with alerts that catch discrepancies before an order ships. Stock accuracy is now 98%.
Challenge
- Stock was tracked across three spreadsheets that never agreed.
- Reconciliation took hours by hand, every week.
- Discrepancies were found after an order shipped, not before.
What we did
- Mapped how stock moved through receiving, storage and dispatch.
- Replaced the three spreadsheets with one live inventory system.
- Added alerts that flag discrepancies before an order ships.
- Built reports so managers see stock and accuracy without asking.
Result
- Real-time inventory with alerts that catch discrepancies before an order ships. Stock accuracy is now 98%, up from manual reconciliation.
Product
The system in use
How it works
4 steps, every day
Receive
Incoming stock is recorded the moment it arrives.
Track
Every movement updates one live inventory.
Alert
Discrepancies are flagged before an order ships.
Report
Managers see stock levels and accuracy on demand.
Four parts, one system
Live inventory
One real-time record of stock across the business.
Discrepancy alerts
Warnings before a wrong order goes out.
Reporting
Stock and accuracy reports without spreadsheets.
Staff views
Simple screens for the people who handle stock.
“Real-time tracking has completely transformed our operations. Best investment we've made.”
Built with
- Inventory platform
- Alerts
- Reporting
Delivery
Delivered by a team of 2–4 engineers, with a working demo every Friday.
Free · 30 minutes · No sales deck
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